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Planning - District Meeting Rules

The relevant rules and procedures relating to District Planning Committee meetings

This content is intended as a precis of elements of the Constitution relating to the make up of the Council, Committees, etc. It also lists (i) the standard items of business, (ii) the order of those items of business, and (ii) the Motions that can be moved without notice, at a meeting. In some places the Constitution will refer to this content to identify which item of business/Motion/etc a particular meeting can consider/deal with. If there is any conflict between the wording of the Constitution and the contents of this content, the Constitution will prevail.

References to [A], [B], [C], etc, are to the notes at the bottom of the content.


Planning - District

Constitution of Body
Where to look for terms of reference, powers, etcPart 6.8
Membership [A] - number of Councillors appointed as Members of Body11 [G]
Substitutes appointed?Yes
Members appointed by?Council
Quorum4
Councillor Membership politically balanced?Yes
Number of other Members (see notes below and Constitution for who, how appointed, etc)None

 

Standard Items of Business at Meeting (order cannot be varied)
Annual
meeting
Ordinary
meeting
Extraordinary
meeting

Elect a Member to preside if Chairman/Vice-Chairman of Body not present
NoYesYes

Receive apologies for inability to attend the meeting
[F]YesYes

Chairman's remarks
NoNoNo

Elect Chairman of Body (annually at Annual Meeting unless vacancy)
[F]NoNo

Elect Vice-Chairman of Body (annually at Annual Meeting unless vacancy)
[F]NoNo

Approve Minutes of previous meeting(s)
NoYesNo

Receive Declarations of Interest
NoYesYes

Elect Leader of Council (four-yearly at First Annual Meeting after elections unless vacancy)
NoNoNo

Receive Leader's notification of number and membership of Executive (annually at Annual Meeting, unless change)
NoNoNo

Receive announcements from Chairman/Leader/Executive/Head of Paid Service
NoNoNo

 

Standard Items of Business (where relevant) at Meeting (order can be varied by Chairman or on Motion)
Annual
meeting
Ordinary
meeting
Extraordinary
meeting

Receive Petitions
NoNoNo

Respond to public written questions
NoNoNo

Decide on Committees, size, terms of reference, allocation of seats, etc
NoNoNo

Appoint Councillors to Committees
NoNoNo

Appoint Councillors to Outside Bodies (if not delegated, eg to Leader)
NoNoNo

Agree any amendments to Constitution
NoNoNo

Respond to Petitions previously received
NoNoNo

Consider Reports and Proposals from Executive/Scrutiny Commission/Officers
NoYesNo

Deal with matters referred from Council/Scrutiny Commission
NoYesNo

Receive Reports on joint arrangements/external organisations and receive questions/provide answers on such
NoNoNo

Consider Motions submitted by Members
NoNoNo

Respond to Councillors' written questions
NoNoNo

Consider Called In item
NoYesNo

Consider business/any other business specified in the Agenda
NoYesYes

 

Procedural Motions that may be moved without notice
Annual
meeting
Ordinary
meeting
Extraordinary
meeting

Appoint a Chairman for meeting if Chairman/Vice-Chairman absent
NoYesYes

Accuracy of Minutes
NoYesYes

Closure or adjournment of the meeting
NoYesYes

Order of or next business
NoYesYes

Refer any matter to Council/Executive/Committee/Statutory Officer
NoYesYes

Establish a Committee and appoint members if such if arises from an Agenda item
NoNoNo

Establish a Task Group and appoint members if such if arises from an Agenda item
NoNoNo

Establish a Sub-Committee and appoint members if such if arises from an Agenda item
NoNoNo

Withdraw a Motion or amendment with leave of the Chairman
NoYesYes

Amend a Motion as permitted
NoYesYes

Amend the time limit for speeches (if any)
NoYesYes

Allow member of the public to speak in accordance with Rules
NoYesYes

Allow continuation of meeting past 22:00
YesYesYes

Suspend a Rule of Procedure where permitted
NoYesYes

Exclude the press and public in accordance with the statutory provisions
NoYesYes

A Member named for disorderly conduct not to be further heard/leave the meeting
NoYesYes

A Closure Motion
NoYesYes

 


A Each Councillors' terms of office starts on the fourth day after being elected and finishes (except for the Chairman of Council and Leader of Council - see [B]) on the fourth day after the date of the next all council elections.

B The Chairman of Council and Leader of Council continue as Councillors (and thus in post) until the agenda items for election of Chairman and Leader at the first Annual Meeting of Council after all council elections.

F At the first meeting of a committee in the municipal year, the Clerk will (i) take apologies for absence and (ii) seek nominations for Chairman, then the (newly) elected Chairman (or the Clerk if they are absent) will take nominations for Vice-Chairman.

G The District Planning Committee membership is comprised of the Executive Portfolio Holder with responsibility for Planning plus five Members each from the Eastern and Western Area Planning Committees.

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