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Health and Wellbeing Meeting Rules

This content is intended as a precis of elements of the Constitution relating to the make up of the Council, Committees, etc. It also lists (i) the standard items of business, (ii) the order of those items of business, and (ii) the Motions that can be moved without notice, at a meeting. In some places the Constitution will refer to this content to identify which item of business/Motion/etc a particular meeting can consider/deal with. If there is any conflict between the wording of the Constitution and the contents of this content, the Constitution will prevail.

References to [A], [B], [C], etc, are to the notes at the bottom of the content.


Health and Wellbeing

Constitution of Body
Where to look for terms of reference, powers, etc6.3
Membership [A] - number of Councillors appointed as Members of Body6 [E]
Substitutes appointed?Yes
Members appointed by?[E]
Quorum4 [E]
Councillor Membership politically balanced?N/A
Number of other Members (see notes below and Constitution for who, how appointed, etc)15 [E]

 

Standard Items of Business at Meeting (order cannot be varied)
Ordinary
meeting
Extraordinary
meeting

Elect a Member to preside if Chairman/Vice-Chairman of Body not present
YesYes

Receive apologies for inability to attend the meeting
YesYes

Chairman's remarks
NoNo

Elect Chairman of Body (annually at Annual Meeting unless vacancy)
[E]No

Elect Vice-Chairman of Body (annually at Annual Meeting unless vacancy)
[E]No

Approve Minutes of previous meeting(s)
YesNo

Receive Declarations of Interest
YesYes

Elect Leader of Council (four-yearly at First Annual Meeting after elections unless vacancy)
NoNo

Receive Leader's notification of number and membership of Executive (annually at Annual Meeting, unless change)
NoNo

Receive announcements from Chairman/Leader/Executive/Head of Paid Service
NoNo

 

Standard Items of Business (where relevant) at Meeting (order can be varied by Chairman or on Motion)
Ordinary
meeting
Extraordinary
meeting

Receive Petitions
YesNo

Respond to public written questions
YesNo

Decide on Committees, size, terms of reference, allocation of seats, etc
NoNo

Appoint Councillors to Committees
NoNo

Appoint Councillors to Outside Bodies (if not delegated, eg to Leader)
NoNo

Agree any amendments to Constitution
NoNo

Respond to Petitions previously received
YesNo

Consider Reports and Proposals from Executive/Scrutiny Commission/Officers
YesNo

Deal with matters referred from Council/Scrutiny Commission
YesNo

Receive Reports on joint arrangements/external organisations and receive questions/provide answers on such
NoNo

Consider Motions submitted by Members
NoNo

Respond to Councillors' written questions
YesNo

Consider Called In item
NoNo

Consider business/any other business specified in the Agenda
YesYes

 

Procedural Motions that may be moved without notice
Ordinary
meeting
Extraordinary
meeting

Appoint a Chairman for meeting if Chairman/Vice-Chairman absent
YesYes

Accuracy of Minutes
YesYes

Closure or adjournment of the meeting
YesYes

Order of or next business
YesYes

Refer any matter to Council/Executive/Committee/Statutory Officer
YesYes

Establish a Committee and appoint members if such if arises from an Agenda item
NoNo

Establish a Task Group and appoint members if such if arises from an Agenda item
YesYes

Establish a Sub-Committee and appoint members if such if arises from an Agenda item
YesYes

Withdraw a Motion or amendment with leave of the Chairman
YesYes

Amend a Motion as permitted
YesYes

Amend the time limit for speeches (if any)
YesYes

Allow member of the public to speak in accordance with Rules
YesYes

Allow continuation of meeting past 22:00
YesYes

Suspend a Rule of Procedure where permitted
YesYes

Exclude the press and public in accordance with the statutory provisions
YesYes

A Member named for disorderly conduct not to be further heard/leave the meeting
YesYes

A Closure Motion
YesYes

 


A Each Councillors' terms of office starts on the fourth day after being elected and finishes (except for the Chairman of Council and Leader of Council - see [B]) on the fourth day after the date of the next all council elections.

B The Chairman of Council and Leader of Council continue as Councillors (and thus in post) until the agenda items for election of Chairman and Leader at the first Annual Meeting of Council after all council elections.

E The Health & Wellbeing Board (HWB) is a statutory body constituted as a Committee of the Council. Some members are identfied by statute, some are appointed by the Council (by the Leader), and some are appointed by the Board. Any obligation to allocate seats to political parties is disapplied in relation to the HWB. The Chairman is nominated by the Council and the Vice-Chairman by the ICB. The quorum must include at least one WBC Councillor and one ICB representative.

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